ARTICLE I: NAME & PURPOSE
Section A: Name
The full name of the society shall be the “Networking & IT Security Students’ Society” and may be referred to officially as “NETsoc”.
Section B: Affiliation
The rules and regulations of the UOIT/DC SA, BITsoc, UOIT, and Robert’s Rules shall be followed when not inconsistent with the rules and regulations of NETsoc.
Section C: Purpose
To better student academic and extracurricular experience by providing and improving learning and professional opportunities as they develop their careers in the Networking and IT Security Industry.
ARTICLE II: MEMBERSHIP
Section A: Eligibility
Membership shall be open to all UOIT students and alumni with an interest in Networking and IT security.
Section B: Dues
No dues shall be collected as part of membership.
ARTICLE III: OFFICERS
Section A: Officers
The officers of the society shall be President, Chief Operating Officer, Chief Information Officer, Chief Financial Officer, Chief Communications Officer, and Year Reps 1-4.
Section B: Eligibility
Following the UOIT SA & UOIT society policies, Officers must be full-time students with a minimum CGPA of 2.0. Additionally, officers must be in the UOIT Networking & IT Security Major. The President must have significantly contributed to the society in previous years, to be determined by the current Executive Committee.
Section C: Election
The President shall be elected by secret ballot at the last meeting of the spring semester by a majority vote of all members in person.
The officers (except the President) shall submit a resume and letter of interest to a 3-5 person panel of past, current, & future Presidents and current & future faculty advisors, assembled by the current President. If there are fewer than three of those listed available, the president shall enlist the help of UOIT faculty member(s).
In the event there are multiple excellent candidates for a position, the panel shall offer applicants vacant positions if they exist, or failing that shall be elected by the majority vote of all members by secret ballot in person.
Section D: Term
The officers shall serve for one year and their term of office shall begin at the commencement of the fall semester.
Section E: Vacancy
If a vacancy occurs in the office of President, the previous President shall assume the office until a new President can be filled by a special election, secret ballot, by a majority vote of all members in person. The Past President continues to be non-voting. Vacancy of other offices shall be appointed by the Executive Committee.
Section F: Non-Confidence
In the event that an officer (including the President) no longer has the confidence of the majority of Executive Committee, they may be asked to step down by the Executive Committee. If they refuse, both sides may make their case in a special general meeting. A vote by all members to keep or expel the officer will be binding.
ARTICLE IV: DUTIES OF OFFICERS
All executive officers are responsible for running at least one event.
- lead & chair meetings; may surrender the chair when appropriate
- lead the society in decision making and overall direction
- interact with other societies and society heads (including BITsoc)
- make executive decisions for the society
- ultimately responsible to the students of the society
- must be available in some capacity to attend Executive Committee meetings the following year in a non-voting capacity, to mentor and guide the new President and Executive Committee.
- work with other executives to ensure proper task completion
CIO – Chief Information Officer
- maintain and update the society website and server
- manage the executive Google drive and all contained documentation
- create and update documentation
CFO – Chief Financial Officer
- manage the day to day financial matters for NETsoc
- lead the planning and the management of the budget for the year and per NETsoc event
- manage account receivable and accounts payable
- prepare and submit financial records to President/SA
- prepare annual financial reports
CCO – Chief Communications Officer
- maintain social communications (facebook, twitter, linkedin, google+, etc.)
- use mailing list for important society information
- maintain a current roster of membership
- build and maintain corporate and alumni relationships
- actively seeks society and event sponsors and guest speakers
COO – Chief Operations Officer
- organize society events, workshops and guest speakers
- complete and submit all event paperwork to the SA
- maintain the event calendar on the website
- work with the CCO to promote events
- prepare, distribute and record meeting minutes
CDO – Chief Design Officer
- design posters, logos, artwork, etc
- create event posters
- design and organize merchandise options
- experience required in Photoshop, Gimp, or equivalent
Year Liaison – First, Second
- represents each year’s interests at Executive Committee meetings
- provides communications between the Executive Committee and individual classes
ARTICLE V: MEETINGS
Section A: Meetings
General member meetings shall be held in September, January, and March or April.
Section B: Special Meeting
Special meetings may be called by the President with the approval of the Executive Committee.
Section C: Parliamentary Authority
All meetings are informal; however the chair (usually the President) reserves the right to invoke Robert’s Rules to maintain order, or move the meeting along.
ARTICLE VI: EXECUTIVE COMMITTEE
Section A: Responsibility
Management of this Society shall be vested in an Executive Committee which is responsible to the entire membership to uphold these bylaws.
Section B: Membership
This committee shall consist of the officers as listed in Article IV, Past Presidents, and faculty advisors.
Section C: Meetings
This committee shall meet at least once between regular meetings of the club to organize and plan future activities.
ARTICLE VII: ADVISOR
Section A: Selection
There shall be a faculty advisor who shall be selected each year by the membership.
Section B: Duties
The responsibilities of the faculty advisor shall be to:
- Maintain an awareness of the activities of the society.
- Meet with the President to discuss upcoming events, long term plans, goals, and problems of the club.
- Explain and clarify campus policy and procedures that apply to the society.
ARTICLE VIII: COMMITTEES
Section A: Special Committees
The President shall have the authority to appoint any special committees, with the approval of the Executive Committee, from time to time as need demands.
ARTICLE IX: AMENDMENTS
Section A: Selection
These bylaws may be amended by a two-thirds (2/3) majority vote of the general membership.
Section B: Notice
All members shall receive advance notice of the proposed amendment at least seven (7) days before the meeting.
Section C: Edits
The Executive Committee may edit these bylaws for spelling, grammar, phrasing (without changing the spirit of the bylaw), or to better coincide with school, BITsoc, SA, or government policies with a two-thirds (2/3) majority of the Executive Committee. These changes must be posted to the society website for general members to review.